Terms and Conditions

1. Introduction

Sinclair Fleetwood appreciates your business and trust. Please read my policies carefully. By participating in my services, retreats, facilitation, ceremonies, events, programs, professional, and coaching services, you agree and give consent to these terms and conditions.

2. Disclaimer

Sinclair Fleetwood provides transformational and spiritual development coaching to her clients through the healing process of connection, accountability, support, and other professional services. Her programs and coaching services are not a substitute for medical or professional advice and are for educational purposes only. She does not make ANY claims to outcomes, results, or return on investment for any program or service.  

Coaching is not a medical service. It is an unregulated, emerging profession and is not accredited by any institution or organization. Coaching is not counseling, psychotherapy, or clinical in nature and she does not use professional assessments, or offer treatment or diagnosis for addiction, physical, or mental illness.

Sinclair Fleetwood does not advocate, suggest, approve or disapprove of the use of psychedelic medicines such as ayahuasca, San Pedro, psilocybin and other plants. She does not condone or facilitate the use of illegal substances. All retreats and events are conducted in accordance with the laws of the countries in which they are being held. Sinclair Fleetwood does not provide medicine to her clients directly, but acts as a facilitator to connect clients to trained professionals and shamans who may offer healing services with plant medicines in sacred spiritual ceremonies. No fees are charged for plant medicines. Clients choose on their own accord what treatments and programs to incorporate into their healing process.

Sinclair Fleetwood and its owners and employees are not responsible and claim no liability for  clients’ treatment, recovery, sobriety, safety, legal, health, wellness, or other outcomes. 

Clients are responsible for their own choices, behaviors, and decisions and enter into the coaching relationship, online course, and/or retreat understanding there are no guaranteed outcomes or results. 

3. Payment for Services

COACHING, SERVICES, AND PROGRAMS PAYMENT POLICY:
PAYMENTS:  In addition to pay in full options, payment plans are available through PayPal.

Choosing a payment plan requires agreement and adherence to the terms set forth by PayPal, providing a credit card that is kept on file and charged monthly for the duration of the plan, according to the payment terms you agree upon when you enroll in the program. 

Failure to make the agreed payments will result in immediate removal from the program until another payment method is provided. Please contact Sinclair immediately if you need to change the terms of your payment plan, or update your card. 

Failure to complete the terms of your payment agreement will result in referral of your account to collections. If you are in a financial situation that is preventing you from keeping the payment terms, please get in touch to work something out.

4. Programs and Services Refund Policy

Sinclair wants all her students and clients to be fully satisfied with her courses, retreats, and services. For this reason, we offer a connection call with you prior to enrollment to ensure it’s a good fit on both sides. It’s important for you to be sure you made the right choice. Payment plans and monthly membership options are available to provide flexible terms to pay over time. 

PLEASE NOTE: Because of the nature of this work, and because the programs include digital intellectual property, there are no refunds on programs, events, memberships, classes, or courses. 

There are no refunds on private coaching sessions, even if the session was missed or not used before its expiration date.

Sinclair strives to over deliver in every way, and she values her personal relationships with each one of you. If you have an issue with any of the material, reach out and we will find a solution. There are no refunds offered for failure to participate in private or group calls, keep up with, or complete the program or course. Disagreeing with the material, Sinclair, or the coaching methods you receive are not grounds for a refund.

If you are in a financial situation that is preventing you from keeping your payment terms, please contact Sinclair to work something out.

5. Unauthorized Use of Intellectual Property

This website, our digital course portal, and all copy, materials, emails, digital content, blogs, podcasts, images, online courses, videos, graphics, social media posts, and audio contained therein are copyrighted and are the intellectual property of Mystical Heart Collective LLC and Sinclair Fleetwood. It is unlawful to copy, reproduce, republish, download, post, broadcast, record, transmit, commercially exploit, edit, communicate to the public or distribute in any way the content of this site, our online courses, or any materials provided or displayed at a retreat or event, other than for personal use connected to participation in the course, retreat, or event. All staff photography and video footage taken during our retreats or events is the digital property of Mystical Heart Collective LLC and Sinclair Fleetwood. 

No use other than that stated above is authorized without explicit written consent. You are granted a limited, personal, non-exclusive, non-transferable license to use courses, programs, and associated material for your own personal use. You acknowledge and agree that you have no right to modify, edit, copy, reproduce, create derivative works of, reverse engineer, alter, enhance, or in any way exploit the material contained on this website or provided to you in a paid program or service in any manner.  

By participating in these programs and services, you agree that any digital content you purchase or download may only be used by you for your personal use and may not be sold, copied, or redistributed without the express written consent of Mystical Heart Collective LLC and Sinclair Fleetwood. You further agree that you shall not create any derivative work based on her programs or courses, nor offer any competing programs, products, or services based on any information contained in our programs. 

5. Retreat Cancellation and Refund Policy

Once your contract is signed, and payment has been made, there are no refunds or cancellations regardless of the reason. 

6. Retreat Policies
Leaving the Retreat Early

If you choose to leave the retreat before your reserved stay is over, no full or partial refunds will be available. You will be responsible for arranging transportation offsite. 

Travel Delays and Disruptions

Delays and cancellations happen, it is recommended that you make sure you have plenty of time to make connecting flights, so that you arrive on time the first day of your retreat. Traveling can be a long process, so traveling a day before your retreat begins is recommended. 

If you miss your flight or it is cancelled, and you will arrive after the beginning of our first medicine ceremony (Day 2) we will not be able to allow you to join the group and you will not receive a refund. We have this policy to protect the energy and integrity of the group space and experience. We are not responsible for financial losses due to travel delays, flight cancellations, border closings, illness, medical issues, personal matters, visa status, or acts of God.

Travel Insurance

In light of COVID-19, Sinclair strongly recommends all retreat participants to purchase flight and travel insurance to cover all contingencies, medical care, quarantine costs, and nonrefundable deposits, fees, and expenses – see more information in COVID-19 section below. 

If flights are cancelled or borders are closed due to COVID-19, deposits and retreat fees paid are non-refundable, and will be credited for use in a future retreat within one calendar year of the date of the border closing. In the unlikely event that a retreat or program is cancelled or postponed due to COVID-19, our Retreat Cancellation and Refund Policy will remain in effect, and we will offer full credit of all deposits and fees paid for a future group program within one calendar year. 

Sinclair Fleetwood disclaims all liability from travel delays, disruptions, and cancellations due to COVID-19 and again, strongly recommends purchasing flight and travel insurance that covers COVID-19.

Comparison shop for travel insurance here. 

Behavior Guidelines and Rules

We respect and value your retreat experience, healing processes, and personal boundaries, and expect that you will do the same toward our staff and your fellow guests. We have a zero tolerance policy for certain behaviors that are harmful, disruptive, or dangerous for the group. Committing one of these offenses is grounds for removal from the retreat with no refunds. Removing someone who has broken their commitment to respecting these guidelines is at the sole discretion of retreat staff. 

    • Sexual harassment 
    • Abusive or threatening behavior toward others, including racism, sexism, homophobia, or other offensive language or behaviors
    • Patterns of disruptive behaviors inside or outside ceremony that create discomfort for other guests, or significantly interfere with the healing process of other guests
    • Using cell phones or electronics during ceremony
    • The use of alcohol, substances, or drugs of any kind 
    • Leaving the retreat venue without a staff member’s knowledge
    • Behavior that puts your own or others’ safety at risk
    • Theft  – we create a trusting family environment where everyone feels that they and their belongings are safe 

Sinclair Fleetwood and her collaborators reserve the right to ask anyone to leave at any time at our discretion.

Privacy and Confidentiality

What you share and experience in retreat is private to the group and is treated as confidential by retreat staff and other guests. We do not share personal, contact information, medical information, or confidential information with other guests or outside persons without explicit permission from the guest. 

Please read the Privacy Policy for more information on how your information is used and stored.

Medical Fitness and Safety

If it is deemed medically unsafe or dangerous for you to participate in any ceremony or sweat lodge (i.e. recent prescriptions taken that are contraindicated with medicine, illness, accident, or other health or safety conditions) we reserve the right to withhold any medicines or ceremonies that may be determined to cause harm to you or others.

No specific medical or health issue will disqualify you from attending a retreat, however your safety, health, and wellness is our first priority, and we cannot accept applications from guests who could experience harm, damage, or death from participating in our events and retreats. 

We respectfully ask for your complete honesty and frankness on your application form so that we can determine if our retreat experiences is right for you. We can only do this in good faith if we have all the facts and information. 

We reserve the right not to accept reservations from guests based on health, medical, or safety concerns at any point in the application and interview process, or onsite at the retreat. If for any reason it is deemed unsafe or dangerous for you to participate in the retreat upon your arrival, no refunds will be given. 

Please purchase travel insurance. 

Cell Phones and Social Media

Plant medicine retreats are designed to create a safe space for disconnection from the distractions of the outside world so that we can go inward. Nothing is more disruptive to this process than cell phones and social media. It is a vital component of the healing process to disconnect from our devices as much as possible during the retreat. Our suggestion is to check in with your people when you arrive, and turn off your phone for the duration of the retreat. We know this may not be possible or desirable for everyone, so we ask that you use discretion with devices, laptops, and cell phones whenever possible. 

Devices are not permitted in ceremony spaces, yoga rooms, during meals, workshops, or meetings. Any gathering with the group requires our full attention and we ask that you please respect this request and refrain from using your device in these shared spaces. The best choice is to leave it in your room.

  • Posting private or personal images or information about the retreat staff or other guests on social media without permission is not tolerated and could result in removal from the retreat. Please get consent to take photos of others, and to post photos of others publicly. Not everyone is out of the psychedelic closet. 
  • Photos are not allowed of the ceremony spaces or during ceremony, and it is not allowed to listen to music or use headphones during ceremony. Please do not bring phones or cameras to ceremony.  

 

7. Acknowledgement of Risk and Assumption of Responsibility

Sinclair Fleetwood and her collaborators take every step possible to ensure a safe, healthy, and enjoyable retreat experience. However, traveling and working with plant medicines have inherent risks that must be acknowledged, and are an unavoidable part of your participation in the retreat experience. Participating in a plant medicine retreat and included ceremonies, sweat lodges, and on-site activities in nature, such as water sports can cause loss or damage to you, including but not limited to physical and emotional harm, accidents, injuries, illness, permanent disability, trauma, or death. Participants are responsible for their own choices and safety throughout the retreat.  

The Medical Guidelines provided are based on the knowledge and recommendations of our highly skilled shamans, as well as scientific and medical resources. It is highly dangerous, even deadly, to mix some plant medicines with pharmaceuticals, including but not limited to: recreational drugs, SSRIs, MAOIs, benzodiazepines, tranquilizers, and other drugs that act on the serotonin system of the brain. Omission or dishonesty about medications and drugs can cause permanent injury, illness, or death. 

There are no medical professionals on our staff, and we urge you to consult your health practitioners to ensure it is safe for your mental and physical health to participate in the retreat experience prior to booking a retreat. 

 

9. Novel Coronavirus/COVID-19 Policies

The safety of our guests and staff is our first priority. In order to minimize risk and help prevent the transmission of COVID-19, we require that each participant agree to the following policies before booking a reservation for a retreat.

By participating in a retreat, you agree to the following:

  1. By attending our retreat or event, participant assumes all risk, liability, and responsibilities, including financial, health, medical, and legal issues associated with contracting or spreading COVID-19 before, during, or in the 14 days after your retreat, as well as costs for medical treatment, transportation, and quarantine.
  2. Participant agrees to purchase flight and travel insurance to cover all contingencies and non-refundable deposits and expenses, including all possible medical expenses and accommodation in case of a COVID-19 infection or quarantine.
  3. Participant understands and agrees to our Cancellation and Refund Policy. If flights are cancelled or borders are closed in your home country or Ecuador due to COVID-19, program fees paid are non-refundable, and will be credited for use in a future retreat/program within one calendar year of the date of the border closing. In the unlikely event that a retreat is cancelled or postponed by Mystical Heart Collective due to COVID-19, our Cancellation and Refund Policy will remain in effect, and we will offer full credit of all deposits and fees paid for a future retreat within one calendar year. 
  4. In alliance with the current governmental policies, we do not currently require proof of vaccination or a negative Covid test before the retreat. For more up to date information about the travel requirements in Ecuador, please visit the US Embassy website here.
  5. Participant agrees not to travel if they are experiencing any of the following symptoms prior to their departure, or immediately alert Mystical Heart Collective staff if experiencing the following symptoms while traveling to, from, or while at the retreat:
    • Fever
    • Respiratory symptoms such as sore throat, cough, or shortness of breath
    • Flu-like symptoms such as muscle aches, unusual joint pain, chills, or extreme fatigue
    • Changes in sense of taste or smell
    • Headache
    • Congestion or runny nose
    • Nausea, vomiting, or diarrhea (unrelated to medicine experiences)
    • Trouble breathing
    • Persistent pain or pressure in the chest
    • Confusion
    • Inability to wake or stay awake
    • Pale, gray, or blue-colored skin, lips, or nail beds, depending on skin tone

6. Participants who are at high risk for transmission of the coronavirus (over 70 years of age, immunocompromised, or those with some pre-existing health conditions) agree to delay booking a retreat with us until they have been fully vaccinated, or after travel risk is considered negligible by the World Health Organization. 

7. Participants agree to adhere to the following COVID-19 safety measures while traveling to our retreats:  

  • Wear a mask or face shield while traveling if required
  • Wash hands and sanitize frequently
  • Always wash hands after using the restroom, touching your face, nose, or mouth, and eating
  • To the extent possible, avoid touching public door handles, handrails, and other frequently touched surfaces in public places. Also avoid shaking people’s hands.
  • Cough or sneeze into your elbow or a tissue
  • Maintain social distancing of 6 feet whenever possible during travel
  • Follow all guidelines and directions set forth by airports and airlines

8. Participant agrees to receive a temperature check from a touchless thermometer on their retreat start date, prior to boarding transportation to the retreat venue.

9. Participant agrees to sign a liability waiver stating that they are not currently exhibiting any symptoms of COVID-19 such as:

  • Fever
  • Respiratory symptoms such as sore throat, cough, or shortness of breath
  • Flu-like symptoms such as muscle aches, chills, or severe fatigue
  • Changes in sense of taste or smell

10. Participant understands that attendance and participation in retreat activities may increase the likelihood of exposure to  conditions in which Coronavirus is transmitted and spread. Mystical Heart Collective is not able to prevent the presence of COVID-19, and we are unable to ensure you will not become infected through travel or participation in our retreats. Participant assumes all risk of infection, illness, or death due to coronavirus by attending this retreat. Participant understands that there are no refunds or transfers in the event that they contract COVID-19 before or during the retreat. 

11. Sinclair Fleetwood is not responsible for any loss, damage, illness, harm, or death that may come to you by attending a retreat she is facilitating, and as such is released of all future liability, lawsuits, and responsibility. 

12. Participant agrees to review the CDC’s guidelines on symptoms, testing, prevention, and travel as related to COVID-19

Have Questions? Get in touch.

If you have any questions about the policies or Terms and Conditions, please reach out via email below.

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